How has Covid affected the way in which you use you facility? It may be a good time to assess how it will impact your facility and what changes might be in order. A Space Utilization Study can be a vital piece of "evidence" when building a convincing case for delivering change.

Often, changes are made to address an immediate need without taking into consideration your overall goals. This can be costly as decisions may be made to expand a facility when a better utilization of existing space can provide for the needed change. A space utilization study collects and analyzes room use data, then compares it to industry standards and to other institutions. This allows you to make decisions about how to creatively reuse existing space and reduce the need for expensive new space.

Most institutions will function differently after the pandemic. Will your facility be ready for these changes? A Facility Analysis is a useful tool to examine the future ability of your facility to perform your mission. A facility analysis should include the following steps:

  1. Mobilizing a team, including the architect and key owner representatives, to establish a work plan.

  2. Collection of data including building code review, reviewing existing documents, field verification and constituent interviews.

  3. Analyzing the data, estimating quantities and projected costs.

  4. A preliminary presentation of findings.

  5. Presentation of the final analysis report.

The facility analysis will provide useful information for establishing budgets and capital planning based on data and not a general guess.